Posts Tagged with “FastMail”

Setup Fastmail on your iPhone to send from non-Fastmail email addresses

Sent from my iPhone

With my favorite email service Fastmail you can send emails from any email address, not just your user@fastmail.com address. This tutorial will show you how to setup your iOS device (iPhone, iPad, iPod touch) to send as name@companywebsite.com. Read More »

Advanced Fastmail rules: Filter all newsletters and filter emails by contact groups

data-sorting-lego

I love Fastmail. They are a super email hosting provider that I’ve used for years now. They have been rock solid and constantly improving. This week I learned how to do something awesome with their email Rules.

Here’s what I wanted to do:

  1. Automatically filter all newsletters and stuff I subscribed to into a Subscriptions folder.
  2. Make exceptions for my favorite newsletters and keep them in the Inbox.

Here’s how to do it:

Subscriptions Rule : Filter all newsletters

My first attempt was to create a filter for each email provider – Mailchimp, Campaign Monitor, InfusionSoft, etc. But there are too many email marketing services and my rules list kept growing and growing.

Then a lightbulb moment: All email marketing service providers include a List-Unsubscribe email header.

list-unsubscribe.png

List-Unsubscribe email header

A quick support request to the awesome Fastmail team, and they told me how I could filter emails based on this header.

First, make sure you have already created a folder for Subscriptions (or Newsletters, if you prefer). Then go to Settings → Rules → Advanced. Then find the File into Folders tab. Create an advanced rule with the following settings:

Message with: Advanced
The text: exists ["List-Unsubscribe"]
File into folder: Subscriptions
Order: 1

Now any emails sent from a email marketing service will be sorted into the Subscriptions folder. Time to create some exceptions for my favorite newsletters.

Exceptions Rule: Filter by Address Book group

Now go to your Address Book and create a new group. I call mine “Must Reads”. Add your favorite newsletter senders email address to this group.

must-reads

Next, create another rule (Settings → Rules → Advanced).

Message with: Advanced
The text: header :contains "X-Spam-known-sender" "Must Reads"
File into folder: Inbox
Order: 0

Important! You must set the order of this exception rule to a lower value than the first rule. In my case, the order for my exception rule is 0 while the subscriptions rule is 1. This way, Fastmail will process the exception rule first and bypass the subscriptions rule.

Here’s what my rules look like:

final-rules

Click for larger version

Yep, there’s another rule in there to filter emails that are just for Promotions e.g. senders who often email about sales that I want to take advantage of.

Hooray! Your inbox is now saner, and you won’t miss anything from the newsletters you really love.

Bonus tip: Unsubscribe from half of all your subscriptions. Seriously.

Gabe Weatherhead at Macdrifter wrote an excellent overview of the reasons why he uses Fastmail, its excellent features and how it fits into his workflow.

I’ve been a happy Fastmail user and highly recommend it to anyone looking for reliable hosted email, or alternatives to Gmail. Check out Fastmail.